Basic information

Report type

Six (6) types of reports are available.
The main difference lies in whether transactions must be reported or not.
Depending on the selected option, the form will adapt accordingly.

Version 5.0 introduces a new feature within transaction‑based reports: Transaction reports - Adding suspicious activity

 

With transactions:

Without transactions:

  • Suspicious activity report (SAR)

The reporting entity has not identified suspicious transactions but has other information suggesting money laundering. This type of report applies in particular to financial institutions that have no transactions to report. It also applies when negative information is revealed about a client through a KYC tool or in case of a refusal to enter into a business relationship.

The code (<report_code>) for this type of report is SAR.

 

  • Suspicious transaction report (STR)

The report is triggered by one or more suspicious transactions. This type of report must also be used when a suspicious transaction was attempted but not executed.

The code (<report_code>) for this type of report is STR.

 

  • Terrorist financing (with or without transactions)

Any report related to terrorism or terrorist financing must be submitted under this report type.

  • If suspicious transactions are involved, select Terrorist financing (with transactions).
    The code (<report_code>) for this type of report is TFTR.
  • If no suspicious transactions are involved, select Terrorist financing (without transactions).
    The code (<report_code>) for this type of report is TFAR.

 

  • Requested information (activity or transaction report)

Responses to requests issued by the FIU under Article 5(1)(b) of the Law of 12 November 2004 on the fight against money laundering and terrorist financing must be submitted using these forms.

  • If your response to the FIU includes transactions, select Requested information (with transactions).
    The code (<report_code>) for this type of report is RIRT
  • If your response does not include transactions, select Requested information (without transactions).
    The code (<report_code>) for this type of report is RIRA

Reporting entity

The name of the reporting entity on whose behalf you are logged in is displayed automatically.

 

Reporting entity ID

The ID of the reporting entity on whose behalf you are logged in is displayed automatically.

 

Reporting Entity Reference

The internal reference number of the report in the reporter’s system, for communication purposes.

 

Submission Date

This field is completed automatically by the system.

 

FIU Reference

This field must be completed in two cases:

  • when the reporting entity is responding to a request from the FIU
  • when the report is a supplementary (additional) report

 

Reason for suspicion (summary)

This field is intended to provide the FIU with a brief overview of the report. It may be a short summary of the reason for suspicion.

 

The detailed reason for suspicion must be attached as a separate document (see below).

 

Comment (i.e. request to the FIU)

This field must be completed only if the reporting entity has an urgent request for the FIU.

 

Reporting person

By default, this section displays the name of the person logged into the system using their LuxTrust certificate.

 

This function allows the report to be prepared by one staff member and validated by another.

 

Location

This section does not need to be completed for reports containing transactions.

 

For suspicious activity and terrorist financing reports (without transactions), the place where the event that triggered the suspicion occurred may be indicated.

 

Add / View attachments

It is possible to attach files to the report.

 

You may add multiple files at once by clicking “Select files” or by using the “Drag and Drop” function.

Once one or more files have been attached, their number appears in the left‑hand panel.

Indicators

Indicators make it possible to categorize a suspicion report based on objective findings.

For:

  • Suspicious activity report (SAR)
  • Suspicious transaction report (STR)
  • Terrorist financing (with or without transactions)

the indication of one or several indicators is mandatory.

Save the report

If you cannot complete the report at once, you may save it.

The report will appear in the Drafted reports menu.

 

Submit the report

Once all information has been entered, you may submit the report.

Note: If you are a lawyer, save the report and inform the relevant Bar Association that you have encoded a report.

The Bar Association will decide whether or not to submit the report.

You can view the list of submitted reports in the Submitted reports menu.

Last update